HOW IT WORKS

Below is an overview of how our Rental Management System works. How to make reservations, view rentals and print invoices.

You can also download a quick reference guide in PDF format HERE.

Once you have received your username and password, you will be able to login at advantagerentacar.com/tours.

When you long in for the first time, you will be presented with this screen:

1. Your name and the name of your company will be displayed at the top.

2. This is the screen where you will be able to find any reservations you might have made in the past and print invoices.

3. To make a reservation click on "New Reservation". A new window will open with our standard reservation screen.

4. For help using this screen go HERE.

5. DO NOT enter your client's email address on this screen, otherwise they will receive a copy of the reservation showing the net rate charges.

6. You will also receive an email with the reservation details.

Once you have made your first reservation, you can return to the Rental Management page. If you change the drop down in the Rental Status" field to "Open" and hit "Search", you will now see the reservation you have just made listed with several items in columns.

1. The Maroon and Green dots indicate that the reservation was made through your company and was referred by you.

2. Your confirmation number appears next, this is the number that you will always have to refer to the rental and should be given to your renter. To view or make changes to the reservation, simply click on the confirmation number.

3. If you click on the printer icon, a printer friendly window will open so that you can print the reservation details.

4. The renter's name appears next.

5. By clicking this icon you will be able to add comments to the reservation, such as special requests, baby seats, etc.

6. Flight number, pickup date and time appear next.

7. By clicking the red X you can cancel the reservation.

8. This is followed by the Return date, type of car and rental status. Open means the vehicle has not been picked up yet. Rented means the vehicle is currently on rent and closed means the vehicle has been returned. If cancelled, this will be indicated here as well as if the client is a no show.

9. Finally the total charge is shown.

10. Once rented, a green arrow will allow you to extend the rental should the client wish to keep the car longer.

Click on Reports on the top right of the page. Select the "Invoices" radio button. You have the option to choose between Company Referrals and My Referrals. Click on Generate Report You will be asked if you only want to print new invoices, or if you want to re-print invoices you might have requested already. Similarly, you can print billing statements.